Users
The Users section allows administrators to create and manage users, define their roles, assign groups, and control access across the Gaio DataOS environment.
Creating a New User
To create a new user:
Click New.
Select the User Type.
Fill in the required user information (mail and password).
Assign the user to a Group (optional).
Select the interface Language.
Click Save.
User Types (Roles)
User
Designed for business users and dashboard consumers.
Access:
Dashboards explicitly shared with the user
Read-only interaction with analytics and visualizations
Restrictions:
No access to Studios
No access to data pipelines, tasks, or modeling
No access to environment settings
Typical use cases:
Executives
Business analysts
Stakeholders consuming insights
Developer
Designed for users responsible for building and maintaining data workflows.
Access:
Studios (ETL, Analytics, AI, Tasks)
Dashboards
Project-level data sources and resources (based on assigned permissions)
Restrictions:
No access to global environment Settings
Cannot manage users or authentication providers
Typical use cases:
Data engineers
Analytics engineers
Technical analysts
Admin
Designed for full platform governance and system administration.
Access:
Full access to all dashboards and studios
Full access to all projects and data sources
Full access to Settings, including:
Users
Tags
Authentication providers
SMTP
White Label
AI and API keys
Typical use cases:
Platform administrators
IT and security owners
System owners
User Status
Each user account can be set to:
Active – User can log in and access the platform
Inactive – User is disabled and cannot log in
Groups & Permissions
Users inherit permissions from their assigned Group
Groups are connected to projects and sources using Tags
This model enables centralized, scalable access control
Best Practices
Assign permissions through Groups, not individual users.
Use the User role for dashboard-only access.
Use the Developer role for data and pipeline development.
Limit the Admin role to a small, trusted group.
Regularly review user access and inactive accounts.
The Users & Roles system in Gaio DataOS is designed to ensure security, scalability, and clarity by granting each user the appropriate level of access—no more, no less.
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