Users

The Users section allows administrators to create and manage users, define their roles, assign groups, and control access across the Gaio DataOS environment.

Creating a New User

To create a new user:

1. Click New.

2. Select the User Type.

3. Fill in the required user information (mail and password).

4. Assign the user to a Group (optional).

5. Select the interface Language.

6. Click Save.

---

User Types (Roles)

User

Designed for business users and dashboard consumers.

Access:

• Dashboards explicitly shared with the user

• Read-only interaction with analytics and visualizations

Restrictions:

• No access to Studios

• No access to data pipelines, tasks, or modeling

• No access to environment settings

Typical use cases:

• Executives

• Business analysts

• Stakeholders consuming insights

Developer

Designed for users responsible for building and maintaining data workflows.

Access:

• Studios (ETL, Analytics, AI, Tasks)

• Dashboards

• Project-level data sources and resources (based on assigned permissions)

Restrictions:

• No access to global environment Settings

• Cannot manage users or authentication providers

Typical use cases:

• Data engineers

• Analytics engineers

• Technical analysts

Admin

Designed for full platform governance and system administration.

Access:

• Full access to all dashboards and studios

• Full access to all projects and data sources

• Full access to Settings, including:

  • Users

  • Tags

  • Authentication providers

  • SMTP

  • White Label

  • AI and API keys

Typical use cases:

• Platform administrators

• IT and security owners

• System owners

---

User Status

Each user account can be set to:

• Active – User can log in and access the platform

• Inactive – User is disabled and cannot log in

---

Groups & Permissions

• Users inherit permissions from their assigned Group

• Groups are connected to projects and sources using Tags

• This model enables centralized, scalable access control

---

Best Practices

• Assign permissions through Groups, not individual users.

• Use the User role for dashboard-only access.

• Use the Developer role for data and pipeline development.

• Limit the Admin role to a small, trusted group.

• Regularly review user access and inactive accounts.

The Users & Roles system in Gaio DataOS is designed to ensure security, scalability, and clarity by granting each user the appropriate level of access—no more, no less.