search

up-right-from-squareProject Share

The Project Share feature allows administrators to control who can access specific projects within the environment. This mechanism ensures proper segregation of data, dashboards, and studios across teams, users, or external collaborators.

hashtag
Purpose of Project Share

Project Share is used to:

  • Grant access to projects without changing global user roles

  • Share projects selectively with users or groups

  • Enforce least-privilege access across environments

  • Support multi-team or multi-client setups

Access granted here directly impacts visibility of:

  • Dashboards

  • Studios

  • Project-level resources

hashtag
Step-by-Step: Sharing Projects

hashtag
1. Access Project Share

Navigate to:

Settings → Project Share

hashtag
2. Select Who Will Receive Access

At the top of the screen, use Grant to to select:

  • A Project

This defines which project will receive access to bucket tables.

hashtag
3. Choose Projects to Share

The screen is divided into two panels:

Available items (left)

  • Displays all projects you are allowed to share

  • Includes:

    • Search field

    • Item counter

    • Select all option

Selected items (right)

  • Displays projects already selected for sharing

  • Initially empty if no project is selected

hashtag
4. Select Projects

  • Check the box next to each project you want to share

  • Selected projects will appear in the Selected items panel

  • You can:

    • Search projects by name

    • Select multiple projects

    • Remove individual selections or use Remove all

hashtag
5. Apply Changes

Once the desired projects appear under Selected items:

  • Click Apply

Access is granted immediately.

hashtag
Resulting Permissions

After applying:

  • The selected project will gain access to:

    • All shared tables.

hashtag
Modifying or Revoking Access

You can update project sharing at any time:

  • Reopen Project Share

  • Change selected projects

  • Click Apply again

Changes take effect immediately.

hashtag
Best Practices

  • Share only the projects required for the user’s responsibilities

  • Regularly audit shared projects to avoid overexposure

hashtag
Security Notes

  • Removing a project instantly revokes access

  • No logout or refresh is required

  • Access control is enforced in real time

circle-info

Project Share provides granular, auditable, and scalable access control at the project level.